Greenbooks provides eight document services, from the physical scanning of paper archives through to the automation that runs on those records afterwards. Most projects begin with digitization and OCR, add metadata capture so the archive becomes searchable, and then connect the result to the systems an organisation already runs through API integration or custom software. We work for state bodies, universities, hospitals and ports — see our client list — and the same team handles capture, conversion and the software around it, which is why the services below work as one pipeline rather than a menu.
Digitization converts paper records into digital files that can be searched, shared and preserved. We scan at high resolution, run OCR so the text becomes searchable, tag each document with metadata so it can be found again, and convert to the file formats your systems accept. Quality control checks every batch before delivery, data is handled securely throughout, and the output loads directly into DocuVenta DMS or a digital library.
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Conversion moves documents between formats without losing what matters. We handle multi-format input and output, run conversions as automated batches rather than file by file, integrate OCR where the source is scanned, and retain metadata through the process. Output is lossless where quality matters, custom conversion rules handle organisation-specific requirements, and everything is processed securely before being fed back into your document system.
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Metadata is what makes an archive findable. We extract it automatically where the document allows, define custom fields to match how your organisation actually searches, and apply OCR and AI where the source is scanned or unstructured. Work runs in batches with validation and quality control before delivery, and the result is indexed for search and ready to integrate with your existing document management system.
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Image to text conversion applies OCR to scanned pages and photographs so the words become selectable, searchable and editable. We support multiple languages, process in batches, and preserve the original layout so tables and columns survive the conversion. Output can be editable documents or searchable PDFs that look identical to the scan but can be searched. Accuracy depends heavily on capture quality, which is why we handle scanning and OCR together.
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We build custom applications where off-the-shelf software does not fit the process. Work runs from requirement analysis and application design through coding, testing and quality assurance, to deployment, integration and ongoing maintenance. Applications are built for scalability and performance, and most of our development work sits around document workflows - capture, indexing, retrieval and reporting on records an organisation already holds.
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API integration connects your document system to the software your organisation already runs. We build the connections that move records between a DMS and an ERP, CRM or HRMS, automate handoffs that are currently manual, and provide real-time access to data instead of overnight exports. Endpoints are customisable, secured and authenticated, built to scale, with error handling and logging so failures are visible rather than silent.
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AI document intelligence handles the documents that resist fixed rules. It extracts data automatically from varied layouts, classifies documents by type without needing a template for each one, tags metadata intelligently, and applies natural language processing to unstructured text. Error detection and validation catch what the model gets wrong, multiple formats are supported, and the output is built to integrate with systems you already run.
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Process automation removes the manual steps between a document arriving and the work being done. We automate workflows, apply rule-based logic to routing and approvals, and integrate with existing systems so the automation spans them rather than sitting beside them. Machine learning handles the decisions rules cannot, real-time monitoring shows where every item is, and audit trails record each step for compliance.
More about Process Automation →Most projects combine several. Tell us the volume, the document types and where the output has to end up, and we will map it out — talk to us about your project, or see licence pricing.
